RDG Events – Terms & Conditions

1. Interpretation

1.1 In these Terms:

• “Booking Contract” means the document to which these Terms are attached.
• “Client” means the person or organisation booking RDG Events.
• “RDG” means RDG Events.
• “RDG’s Charges” means the fees outlined in the Booking Contract.
• “RDG Material” includes all documents, plans, drawings, props, and materials provided by RDG.
• “Client Material” means any materials or information supplied by the Client.
• “Contract” means the agreement between RDG and the Client.
• “Deposit” means any upfront payment made.
• “Event Date” means the date of the event.
• “Service” means the catering and/or event services provided by RDG.
• “Venue” means the event location.
• “Writing” includes email and written communication.

1.2 Headings are for convenience only and do not affect interpretation.

2. Supply of Services

2.1 RDG will provide services in line with these Terms. Any changes must be agreed in writing.

2.2 The Client must provide all necessary information and instructions in good time.

2.3 The Client is responsible for:

• Providing a suitable venue
• Ensuring safety, access, and appropriate insurance

2.4 RDG may make reasonable changes to services where necessary (e.g. legal or safety requirements).

3. Charges & Payment

3.1 The Client agrees to pay all charges outlined, plus any agreed additional costs.

3.2 Additional costs may include travel, accommodation, and meals if required.

3.3 All prices exclude VAT (if applicable).

3.4 RDG may invoice:

• After the event, or
• In instalments for multiple dates

3.5 Payment is due within 30 days of invoice.

3.6 Late payments may incur interest under the Late Payment of Commercial Debts Act 1998.

4. Materials & Intellectual Property

4.1

• Client materials remain the property of the Client
• RDG materials remain the property of RDG

4.2 Both parties agree to keep materials confidential.

4.3 The Client allows RDG to use logos/images for event-related materials.

4.4 Neither party will infringe third-party rights.

4.5 The Client may not record or reproduce RDG services without written permission.

4.6 Any approved use must credit RDG appropriately.

5. Liability & Warranties

5.1 RDG will provide services with reasonable care and skill.

5.2 RDG is not liable for issues caused by incorrect Client information or instructions.

5.3 RDG is not liable for:

• Loss of profit
• Indirect or consequential losses

Liability is limited to the value of the booking.

5.4 RDG is not responsible for delays or failure due to events beyond control, including:

• Weather
• Illness
• Equipment failure
• Supplier issues
• Force majeure events

5.5 RDG reserves the right to:

• Choose appropriate staff
• Substitute staff if necessary

6. Cancellation & Termination

6.1 The Client may cancel with 30 days’ written notice.

6.2 Cancellation fees apply:

6.3 The Client must also cover any work already completed.

6.4 RDG may invoice immediately upon cancellation.

6.5 Failure to provide a suitable venue or access may be treated as cancellation.

6.6 Either party may terminate the contract for breach or insolvency.

7. General

7.1 These Terms form the entire agreement.

7.2 All notices must be in writing.

7.3 Delays in enforcing rights do not waive them.

7.4 If any part is invalid, the rest remains valid.

7.5 Disputes may be resolved via arbitration.

7.6 This agreement is governed by English law.